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FAQ's
Gilman District Street Fair 2025

When is the Gilman District Fair 2025?

Sunday April. 27, 10 am - 5pm

 

Where does the Fair take place?

The Gilman District is in West Berkeley, CA. We will be closing off one block of Fifth St and Fourth St between Gilman St and Camelia St, and three blocks of Camelia St, between Fourth St and Sixth St. There will be plenty of space for booths spanning local businesses and organizations, artists, food trucks, and wine/beer gardens. 

 

How and where do I apply to vend at the 2025 Fair?

Please fill in the google form. Click on this link:

Vendor Applications are HERE

 

If I offer food how do I apply?

Please fill in the google form. Click on this link:

Food Vendor Applications are HERE

 

What is the deadline for applying for the fair?

We recommend applying as soon as possible as we will have more applicants than we can hold and there will be a waitlist. Food vendors need to submit their Temporary Food Facility Health Permit by Monday, March 24th.

 

What do we bring and what do you supply for vendors?

You will bring your OWN Chairs, Tables, and Tents  for your booth space. We do not provide hardware of any kind or electricity. Please note we do not provide POS systems.

 

Who can apply?

We welcome you If you have experience vending at fairs. We strive to offer our visitors a variety of art and ceramics, home goods, clothing, games and family activities. 

 

How do I know my application has gone through?

You will see a confirmation on your screen after you hit the submit button. Due to a large amount of interest, please try not to email us. We will get back to you with more information if you have been accepted as a vendor.

 

When do we find out if we have been accepted to vend at the Fair?

We have a deadline of March 31, 2025. By then we will start placement on our map. We will have a waitlist and ask to keep checking your email to see if you have been accepted. Food vendors will hear back directly from City of Berkeley Environmental Health staff. 

 

What size booths are there and what are the expected prices?

2025 Booth Sizes and Fees:

$75 for artists/nonprofits. 

$125 10x10 Gilman District businesses.  

$175 10x20 Gilman District businesses. 

$175 10x10 non-Gilman District businesses.

$225 10x20 non-Gilman District businesses.

 

When and how do I pay as a vendor for the space?

If you have been accepted, you will receive an email with instructions on payment. We prefer PayPal. This will secure your booth spot for the 2025 Fair. Please keep all payment confirmations/receipts handy for reference. 

 

When is set-up and break-down?

Check in : Starts at 7:30am for those who need 2 hours to set up. Entrance gate closes for cars by 9am. All cars must leave by 9:30am. NO cars allowed on the street after 9:30am for safety reasons. Our fair officially opens to the public by 10am. When leaving at the end of day: Load out starts no earlier than 5pm.

 

Where do we park and what are the procedures for set - up?

We will have a map that we will email to you with complete directions. You check in at the gate entrance in your vehicle ( please place on your windshield a piece of paper with your designated booth space number on it for faster assistance) We direct you to your space for load in. Your exit will depend on where your booth is ( you will have a map) There is one direction of traffic flow as we ask for NO TURN AROUNDS. You can park on nearby streets outside the Fair. We ask you not to park in our neighbors’ driveways and respect their homes. When the Fair ends we ask you to enter again at the Gate entrance and drive to your booth space to load up and then exit the same exit you have been assigned to. Again no Turn-arounds allowed.

 

What if I run out of stock?

We ask our vendors to bring enough stock as we estimate a large number of visitors. If you run out of stock we encourage you to stay put at your booth space until it's time to strike down. This is to ensure the safety of our visitors. At 5pm we start to empty the streets and you can bring in your vehicle to load up. 

 

Are there toilets?

We will provide Porta-potties: standard stalls and wheelchair accessible toilets. All toilets will be stocked with hand sanitizer.  You will receive a map with the details of locations. We strongly advise not using the toilets at the wineries or breweries due to the high volume of visitors.

 

Will there be trash and recycling?

We will have recycling, trash and compostable bins located in different areas. You will receive a map with the details of specific locations. 

We ask for all vendors and visitors to do their best in keeping our streets clean and safe. If you have a large amount of waste please take it with you on load out.

 

How do I volunteer for the fair?

This is a fair that is run by volunteers and we’ll need lots of assistance on the day of the event. We ask for 2 hour shifts minimum and event tee shirts will be provided. When you sign up we will give you more information on all the details for the event. We will be posting the link to sign up by February until then please email us with your name, email and phone at gilmandistrict@gmail.com. And thank you!

 

How do I become a sponsor for the fair?

Running a Fair this size relies on your kind support. Sponsorship is key to a successful fair. We offer different levels of support. We strive to promote and highlight your business in our marketing and we offer booth spaces free of charge. Visit this link for more info.

Sponsorship Information HERE

 

Who do I email with questions?

gilmandistrict@gmail.com 

 

For marketing purposes what are the hashtags do you suggest for us to use?

#gilmandistrict

#gilmandistrictstreetfair

#gilmandistrictstreetfair25

#gilmandrinksdistrict

#gilmaneats

#gilmanrocks

#gilmansgotitall

#berkeleywineblock

#gilmanwineblock 

 

When do I get information about the booth number and maps?

We will be emailing you nearer the date of the Fair and once we allocate you with a booth space number. We will have maps showing you all booth numbers and placement. We will also have maps to show the gate entrance and specific exit locations based on your booth location.

 

If I can not vend and I am a local Gilman District business, what can I do to drive people to my business?

The fair will be bringing in many visitors to our Gilman District area. We recommend dropping off some marketing fliers/ brochures at the Gilman District booth located at the center of the fair. We recommend opening up  your place of business if possible and guide visitors with signage and marketing. Perhaps have a special offer or event to make the most of the visitors to our district?  

 

Do I need a permit to sell?

If you are a FOOD vendor you will need a Temporary Food Facility health permit from the City of Berkeley’s Environmental Health Division. To apply click HERE. 

 

What if there is an emergency and we can not vend on the day of Fair? Do you offer refunds?

We do not offer refunds. We ask you to communicate with us via email at gilmandistrict@gmail.com so we know you can not make it. We do have a waitlist and can offer your spot to someone else. 

Gilman District

Berkeley, Ca

The Gilman District Association was formally established in 2017.

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